Inventory & Procurement Specialist

  • Location: New York, NY
  • Type: Contract
  • Hybrid
  • Job #8612

Inventory & Procurement Specialist maintains all the company’s regional asset inventory and purchasing for all aspects of IT infrastructure hardware.

Key scope of responsibility also includes procuring cellular and internet connections as well as the terminations of those circuits/lines.

This includes the purchase for all store networks circuits (data and phone lines), corporate offices, datacenters, distribution/repair centers and the many ends that we built.

Engaging with our telecom expense vendor to maintain the most update status of all account payables for services and goods.  
 
Mission

  • Reporting to the Sr. Operations and Support Manager your mission will be to guarantee quality level of stock information and purchasing standards for all services and goods provided
  • You will be responsible for all goods, services, asset inventory and procurement  
  • You will coordinate several teams in the US and in the world to server as the main point of contact for Inventory & Procurement
  • You will define and guarantee the SOP for procurement and inventory
  • You will report and communicate regarding all inventory and procurement biweekly
  • You will validate stock numbers and services provided by our vendors and partners
  • You will define a catalogue for all the services and goods available to us 

Responsibilities

  • Purchase goods or services that meet the quantity and quality expectations of the organization
  • Evaluate and bid prices between vendors
  • Track inventory and restock goods when needed
  • Stay up to date on industry trends and new products
  • Compare available goods with industry trends to determine appropriate pricing
  • Create purchase orders and tally these with supply requests and orders
  • Provide guarantee of availability, reliability for goods in time
  • Apply norms and standards for goods and services acquisition
  • Manage local TEM and collaborate with IST&T & Finance community
  • Improve current asset status
  • Follow-up and communicate across multiple IS&T Teams
  • Propose and implement innovation and improvements
  • Contribute and maintain up-to-date documentation
  • Manage relationship with vendors and telecom partners
  • Contribute to budget elaboration and control expenses

 
Procurement / Purchasing
The scope includes, but is not limited to:

  • Work closely with IT Operations to procure all type of IT goods and services by request
  • Procure internet circuits for all locations
  • Procure cellular and handset devices
  • Process payments and manage weekly TEM meetings to pay bills on time
  • Close, terminate or decom unnecessary or unused goods and services for IS&T
  • Audit in quarterly bases all current assets we pay with our TEM and cross reference with inventory

Inventory / Stocking

  • Manage, lead, and develop the current inventory and assets
  • Collaborate closely with Technical Service Management & Service Desk teams to provide stock information and shipping when needed
  • Manage and collaborate with IS&T teams to maintain safety stock in case of RMAs or Hardware issues
  • Share & communicate Best Practices for a successful stock plan and inventory scheme

Project Management

  • Apply corporate Project methodology to every project. Project deliverables and phases to be adapted according to project scope & complexity for asset reconciliation
  • Project budgets are prepared, presented, and followed to ensure committed expenses do not stick out of approved budgets.
  • Weekly detailed report to be sent to IS management team and whom it may concerned in IS departments.

Vendor Management

  • Work with telecom vendor and challenge them on delivery, expenses, and communication
  • Prepare budget and control expenses

Experience / Education

  • 3+ years of experience in procurement and inventory asset support
  • Degree in a computer technology or information systems related field.
  • Excellent IT Procurement and Inventory general skills (no expertise required in any domains but must be capable to address any IT fields)
  • Solid professional experience in an international context is plus (collaboration with several other regions) 

Skills

  • Excellent ability to work on your own to achieve goals and tasks
  • Organized & meticulous (methodology)
  • Team & relationship focused
  • Communication skills (close contact with Directors & C-level)
  • Widely trusted
  • Ability to assess priorities & can effectively cope with change
  • Strong analysis / problem-solving

Inventory & Procurement Specialist maintains all the company’s regional asset inventory and purchasing for all aspects of IT infrastructure hardware.

Key scope of responsibility also includes procuring cellular and internet connections as well as the terminations of those circuits/lines.

This includes the purchase for all store networks circuits (data and phone lines), corporate offices, datacenters, distribution/repair centers and the many ends that we built.

Engaging with our telecom expense vendor to maintain the most update status of all account payables for services and goods.  
 
Mission

  • Reporting to the Sr. Operations and Support Manager your mission will be to guarantee quality level of stock information and purchasing standards for all services and goods provided
  • You will be responsible for all goods, services, asset inventory and procurement  
  • You will coordinate several teams in the US and in the world to server as the main point of contact for Inventory & Procurement
  • You will define and guarantee the SOP for procurement and inventory
  • You will report and communicate regarding all inventory and procurement biweekly
  • You will validate stock numbers and services provided by our vendors and partners
  • You will define a catalogue for all the services and goods available to us 

Responsibilities

  • Purchase goods or services that meet the quantity and quality expectations of the organization
  • Evaluate and bid prices between vendors
  • Track inventory and restock goods when needed
  • Stay up to date on industry trends and new products
  • Compare available goods with industry trends to determine appropriate pricing
  • Create purchase orders and tally these with supply requests and orders
  • Provide guarantee of availability, reliability for goods in time
  • Apply norms and standards for goods and services acquisition
  • Manage local TEM and collaborate with IST&T & Finance community
  • Improve current asset status
  • Follow-up and communicate across multiple IS&T Teams
  • Propose and implement innovation and improvements
  • Contribute and maintain up-to-date documentation
  • Manage relationship with vendors and telecom partners
  • Contribute to budget elaboration and control expenses

 
Procurement / Purchasing
The scope includes, but is not limited to:

  • Work closely with IT Operations to procure all type of IT goods and services by request
  • Procure internet circuits for all locations
  • Procure cellular and handset devices
  • Process payments and manage weekly TEM meetings to pay bills on time
  • Close, terminate or decom unnecessary or unused goods and services for IS&T
  • Audit in quarterly bases all current assets we pay with our TEM and cross reference with inventory

Inventory / Stocking

  • Manage, lead, and develop the current inventory and assets
  • Collaborate closely with Technical Service Management & Service Desk teams to provide stock information and shipping when needed
  • Manage and collaborate with IS&T teams to maintain safety stock in case of RMAs or Hardware issues
  • Share & communicate Best Practices for a successful stock plan and inventory scheme

Project Management

  • Apply corporate Project methodology to every project. Project deliverables and phases to be adapted according to project scope & complexity for asset reconciliation
  • Project budgets are prepared, presented, and followed to ensure committed expenses do not stick out of approved budgets.
  • Weekly detailed report to be sent to IS management team and whom it may concerned in IS departments.

Vendor Management

  • Work with telecom vendor and challenge them on delivery, expenses, and communication
  • Prepare budget and control expenses

Experience / Education

  • 3+ years of experience in procurement and inventory asset support
  • Degree in a computer technology or information systems related field.
  • Excellent IT Procurement and Inventory general skills (no expertise required in any domains but must be capable to address any IT fields)
  • Solid professional experience in an international context is plus (collaboration with several other regions) 

Skills

  • Excellent ability to work on your own to achieve goals and tasks
  • Organized & meticulous (methodology)
  • Team & relationship focused
  • Communication skills (close contact with Directors & C-level)
  • Widely trusted
  • Ability to assess priorities & can effectively cope with change
  • Strong analysis / problem-solving
Estimated compensation: around $40-45/hour
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Steven WilliamsSteven Williams

Recruiting Manager, Supply Chain & Information Technology

(201) 617-0022

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