In this role, your primary focus will be managing documentation related to IT equipment leases and supporting the accurate processing and coding of telecom and internet invoices. The ideal candidate possesses a strong clerical background, exceptional record-keeping skills, and a high level of proficiency with Google Workspace products.
Key Responsibilities
Lease Management: Track, manage, and maintain comprehensive documentation for all leased IT equipment (e.g., computers, servers, networking hardware). Monitor lease expiration dates, renewals, and equipment return schedules.
Invoice Processing & Coding: Review, verify, and code monthly invoices primarily for telecommunications, internet services, and leased equipment to ensure accurate allocation to the correct departments or cost centers.
Record Keeping: Maintain a highly organized, up-to-date digital filing system for all IT contracts, lease agreements, and billing statements.
Vendor Communication: Act as a point of contact for billing inquiries, working with telecom providers and leasing vendors to resolve any discrepancies or billing errors.
Cross-Functional Collaboration: Partner with the Finance/Accounting department to ensure all IT invoices are submitted and processed in a timely manner.
Reporting: Generate basic reports on IT leasing inventory and telecom spend using Google Sheets as requested by IT leadership.
Qualifications & Skills
High school diploma or equivalent
1-3 years experience
Detail-Oriented: Exceptional attention to detail with a proven track record of accurate data entry and meticulous record-keeping.
Technical Proficiency: Strong familiarity with Google Workspace products (Google Drive, Docs, Sheets, and Gmail) for daily tasks and document management.
Financial Acumen: Basic understanding of invoice processing, billing cycles, and cost coding.
Communication: Strong written and verbal communication skills, with the ability to interact professionally with both internal teams and external vendors.
Organization: Ability to manage multiple ongoing tasks, prioritize effectively, and meet monthly billing deadlines.