• Location: New York, NY
• Type: Direct Hire
Hybrid
• Job #9457

This strategic procurement leadership role drives the sourcing, contract negotiation, and commercial management for high-value, multi-year construction projects (such as $150M+ retail flagships), utilizing tools like Procore to manage budgets, mitigate risks, and align financial forecasting.
 

Key Responsibilities:

• Establish project goals and align with sourcing strategy together with Procurement 
• Develop and maintain procurement strategy for direct and non-direct consultants and contractors covering owner of installation, basis of order, type of procurement route, bid documents, contract type and bid deliverables against a bid event schedule  
• Lead the identification, evaluation, and selection of strategic suppliers and partners, fostering robust and resilient supply chains.
• Drive innovation in procurement processes, leveraging best practices, technology, and market intelligence to achieve competitive advantages.
• Oversee the development of RFPs, RFQs, and other solicitation documents, ensuring clarity, comprehensiveness, and alignment with project goals
• Advise and coordinate the drafting and approval of recommendations to ensure they align with procurement strategy and defined budget 
• Lead bi-weekly legal and procurement coordination calls that update on contract status, reviewing the bid event schedule, aligning on strategy 

• Manage input from legal and outside counsel to align in the form of contract that aligns with specific package risks, value, scope of work and future relationships across the network.
• Manage stakeholders, including outside consultants, on contract review.  Provide input and review of vendor / consultant contracts  
• Lead complex contract negotiations with major vendors, contractors, and service providers, ensuring favorable terms, conditions, and pricing while mitigating risks.
• Establish and manage robust contract lifecycle management processes, from drafting and execution to performance monitoring, amendment, and close-out.
• Develop and advise on contract strategy for all vendors, specifically general contract that satisfies best the project brief for multi-year projects, including risk allocation, performance incentives, and dispute resolution mechanisms.
• Develop strategies for managing long-term supplier relationships, including performance reviews, escalations, and continuous improvement initiatives.

• Evaluate the financial viability of acceleration options or alternative scheduling approaches.
• Integrate schedule risk analysis into overall financial risk assessments for projects.
• Establish with project manager and planner schedule strategy on issuance, reviews, delay and mitigation, and float ownership.  Convert this include contract language with chosen contractor
• Analyze schedule dependencies and potential delays, quantifying their financial implications (e.g., increased labor costs, penalties, delayed revenue).

• Identify, assess, and mitigate procurement and contractual risks associated with large-scale, multi-year projects.
• Develop and implement strategies to manage supply chain disruptions, geopolitical risks, and market volatility

• Establish commercial strategy in conjunction with external cost management partners that aligns with project goals and decision-making hurdles for large-scale, multi-year projects 
• Ensure complete transparency in cost reporting and allocation methodologies, making them understandable and auditable for all stakeholders.
• Executive summary and presentation of budgets to facilitate decision making at all budget milestones including base estimate movements, path the budget and included risks 
• Review monthly cost reports and identify significant variances, trends, and anomalies, drilling down into root causes of cost overruns or underruns.
• Prepare detailed executive summaries and presentations on cost performance, highlighting key insights, risks, and opportunities. Work directly with Finance and Store Planning
• Collaborate with project managers and department heads to understand cost drivers and validate report accuracy.
• Ensure compliance with internal financial policies, accounting standards
• Collaborate with internal and external auditors as needed

• Cash flow 
  • Collaborate with finance teams to ensure accurate accounting for project costs, forecasting, and reporting.
  • Implement and manage effective commitment tracking processes to ensure accurate forecasting of financial obligations and mitigate budget overruns.
  • Drive robust financial management for all projects, including meticulous tracking of cash flow, expenditures, and commitments against approved budgets.
  • Interrogate external cost management forecasts to ensure business needs are aligned between overallocation of spend and under forecasting of risks. 
• Spent to date, reconciliation, invoicing 
  • Manage reconciliation between invoicing and spend to date between internal (finance, procurement etc.) and external (project and cost manager) stakeholders and align with financial planning tool  
  • Evaluate invoices against spend to date, cashflow, budget and approved change orders for recommendation  
• Procore 
  • Experience standing up project management software for owner management of multi-year, large investment projects.  

• • Experience managing Procore as an Owner utilizing financial management, project management and pre-construction tools 
  • Ensure seamless information flow and data integrity between project management systems and internal stakeholder platforms (e.g., finance, procurement, accounting)
  • Champion the use of technology to streamline workflows, improve communication, and provide real-time project insights to all relevant internal departments
  • Review, maintain and advise on ROMs, Invoices, Potential Change Orders and Change Orders against the correct budget allocation through Procore keeping track of overall project contingency spend 

• • Integrate direct contract vendors into Procore process and workflow 

Recommended background: Bachelor Engineering (Civil, Structural, Mechanical), Quantity Surveyor (RICS certified) 

Experience: Working with STARchitects on multi-year retail flagships for over $150M